Tara Gilmore

Operations Director

Available

Montana, United States

🤝 Strategic Partner, 👥 Hiring Specialist

About Tara

I’m Tara, Certified Operations Director, Hiring Specialist, and CEO of Armor Marketing Group. I run an Executive Virtual Assistant agency that helps high-level CEOs scale their businesses without the chaos. With over 20 years of experience in administration, executive support, and online business management, I’ve seen how easily leaders get buried in tasks and broken systems. I provide strategic support that frees you to lead and grow.

How Tara Supports Clients

I help CEOs streamline operations, build high-performing teams, delegate without micromanaging, and reclaim 15 or more hours every week. This isn’t about doing more. It’s about focusing on what truly drives growth with the right support in place.

As a woman of faith, mom, and CEO who is building a legacy rooted in service and purpose, I believe your business should never cost you your peace, your family, or your calling. You were meant to lead with confidence, knowing you have a strategic partner by your side.

I don’t believe CEOs should waste time managing chaos or hand-holding support staff. You built your business to lead, not get buried in admin and broken systems. My team delivers strategic, high-level support that anticipates needs, streamlines operations, and keeps everything running smoothly. The result—clarity, control, and the freedom to scale without sacrificing your time, sanity, or vision.

I specialize in serving six-figure entrepreneurs and business owners across various industries, including online service providers, coaches, consultants, and creative professionals. My niche is providing high-level executive assistance and online business management that streamlines operations, empowers leadership, and creates sustainable growth.

Executive Support Skills:

Social Media Management Skills:

Website Updates Skills:

PROJECT MANAGEMENT PLATFORMS

EMAIL PLATFORMS

SOCIAL MEDIA SCHEDULING

WEBSITE MANAGEMENT

CUSTOMER RELATIONSHIP MANAGEMENT (CRM)

ACCOUNTING & INVOICING

AUTOMATION TOOLS

DESIGN & BRANDING

CALENDAR SCHEDULING

E-LEARNING & COURSE PLATFORMS

HEALTHCARE EHR PLATFORMS

OTHER TOOLS

Certifications

🤝 Strategic Partner👥 Hiring Specialist

Skills & Training

Inbox Management: Organizing and responding to emails, prioritizing critical communications, and ensuring no important messages are overlooked.Calendar Coordination: Managing schedules, setting appointments, and resolving conflicts to optimize productivity.Task Prioritization: Assessing and categorizing tasks to ensure focus on high-value activities.Document Preparation: Creating, editing, and proofreading reports, presentations, and proposals with accuracy and professionalism.Meeting Support: Scheduling, coordinating, and preparing agendas for meetings, as well as taking detailed minutes.Travel Coordination: Planning seamless business and personal travel, including flights, accommodations, and itineraries.Data Management: Organizing and maintaining databases, spreadsheets, and client records.Research and Reporting: Conduct thorough research and compile actionable insights to inform decision-making.Project Coordination: Managing deadlines, tracking progress, and ensuring timely deliverables are met.Tech Proficiency: Mastery of tools like Microsoft Office, Google Workspace, CRMs, and project management platforms like Asana or Trello. (currently learning Notion and Click up)Confidentiality and Discretion: Handling sensitive information professionally and maintaining client trust.Process Improvement: Identifying inefficiencies in workflows and implementing solutions for smoother operations.Client Relationship Management: Acting as a point of contact for clients, fostering strong relationships through clear and timely communication.Event and Meeting Planning: Organizing events, offsites, and conferences tailored to executive and team needs.Light Bookkeeping: Handling accounts receivable and payable.Problem Solving: Addressing unexpected challenges with efficiency and resourcefulness.Launch Management: Planning and executing product or service launches, ensuring every detail is handled seamlessly.Time Management: Juggling multiple priorities while maintaining a high standard of service and meeting deadlines.Process Documentation: Developing and maintaining Standard Operating Procedures (SOPs) for scalable and consistent business operations.Content Creation: Crafting engaging posts that align with brand voice and audience preferences.Content Planning: Developing detailed social media calendars for consistent posting.Platform Expertise: Proficiency with platforms like Instagram, Facebook, and LinkedIn.Analytics Tracking: Monitoring engagement, reach, and conversions to refine strategies.Audience Engagement: Building relationships through comments, DMs, and community interactions.Visual Design: Creating eye-catching graphics using tools like Canva.Automation Tools: Scheduling and automating posts with platforms like Hootsuite or Buffer.Website Maintenance: Keeping your website up to date.Content Updates: Editing and uploading new pages, blog posts, and other site materials.SEO Optimization: Ensuring on-page elements are optimized for search engines.Bug Fixing: Identifying and resolving technical issues or broken links..E-Commerce Management: Overseeing product uploads, pricing updates, and inventory adjustments (if applicable).Email Marketing Skills --Content Creation: Writing compelling email copy that resonates with the audience, from subject lines to CTAs.Audience Segmentation: Dividing email lists into segments based on demographics, behaviors, or preferences for personalized communication.Automated Workflows: Designing and implementing email automation sequences.Template Design: Creating visually appealing, mobile-responsive email templates that align with brand identity.Form Creation: Building and maintaining contact forms, lead magnets, or event registrations.Analytics and Reporting: Monitoring key metrics like open rates, click-through rates, and conversion rates to measure campaign performance and identify improvement areas.

Tools & Systems

Acuity SchedulingAsanaBloggerBoldSignBufferCalendlyCanvaCanvaCharmClickupClockifyDiscordDocuSignGo High LevelGo High LevelGoogle AnalyticsGoogle VoiceGoogle WorkspaceGroove.cmGroove.cmGroove.cmHootsuiteHubSpotIFTTTKajabiKartraKitLastPassLaterLoomMA Web CentersMailchimpMailerLiteMeta Business SuiteMicrosoft OfficeMonday.comNotionOptiMantraPlannQuickBooks OnlineRingRXShopifySlackSquarespaceSysteme.ioTidyCalTrelloWP EngineWaveWithMoxieWixWordPressWordPress & ElementorZapier

Languages

English

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